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How to Align Your Business with GDPR
The May deadline has passed, yet many enterprises are still scrambling to align their business with Europe’s biggest data protection law, General Data Protection Regulation (GDPR). Enterprises are facing rough new problems in protecting data subjects’ rights, conducting impact assessment, and auditing their data. Sustaining GDPR requires a strategy beforehand. A permanent solution is needed instead of a temporary stop-gap solution. In this article , we will cover some workarounds to align business with Europe’s new data protection law.
Involve all departments.Create awareness about the new law across all departments. Bring in some outside expertise who can inform every department about the new law. Email links related to webinars and events to employees to educate employees on this topic. Conduct a workshop, loop-in the legal team for explaining essential aspects of law.
Audit data.Gain a granular understanding of enterprise data. Envision a good data governance & master data management strategy. Setup an enterprise-wide data integration competency to get more visibility to data. Audit data to discover risk areas that need special attention.
Review notices and privacy communications.Ensure that all notices and privacy communications are aligned with GDPR. Clearly inform data subjects about the purpose of data collection. Mention the rights of the data subjects, i.e., right to withdraw consent, right to lodge a complaint, etc.
Respond faster to data subjects’ requests.Build the ability to respond within 30 days to respond to data subjects’ requests. Get the ability to trace all personal data and export it in a machine-readable formats. Enable data subject to access data at any given point of time. Ensure timely erasure of data whenever a data subject requests.
Know the purpose and basis of data processing. Identify the legal basis of the data which is being collected. Ensure that the data is being used only for that purpose for which it is collected. Ensure that no data is not being misused or retained for other purposes for which it is collected. Conduct a privacy impact assessment (PIA) of data.
Implement best practices to manage consent.Make sure that content is sought, obtained, and recorded at all times. Provide clear notification to data subjects at all times. Discontinue data processing if the data subject denies consent or doesn’t provide affirmative consent.
Ruggedize IT to prevent data security & breaches.Implement security measures to encrypt or safeguard personal data. Setup a resiliency team to inform data protection authority within 72 hours of breach. Test security measures in coordination with IT security teams. Monitor the incoming and outgoing data at all times.
Monitor all data transfers.Implement best practices to handover data back to consumers. Transfer data back to the data subject whenever he demands. Get the ability to return data in a structured and comprehensive format. Speed up data transfers with an enterprise wide integration capability.
Prepare for privacy by design and default.Establish triggers for ensuring that all customer interactions and touchpoints address privacy rights. Plan for compliance, keeping GDPR in mind. Ensure that personal data is not accessible to third parties.
Appoint a data protection officer (DPO).Designate a person as a data protection officer to monitor large-scale data processing activities. Ensure that he maintains audit trails, and inventory of data. The data protection officer should be responsible for keeping a lineage of all processing activities, conducting audits, and monitor impact assessments.
- Set up an enterprise-wide data integration competency to audit & manage data in an effective way.
- Enable large file data ingestion, streaming, and processing capability for safely processing data between source and target applications.
Video: What you need to know about GDPR
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